Getting a Birth Certificate in Karnataka

Document Checklist

Aadhaar of both parents Required: 12-digit Aadhaar number of both parents (Indian parents); passport copy for non-Indian or non-resident parentsCost: Free Required at birth registration for events occurring on or after 1 October 2023, under the Registration of Births and Deaths (Amendment) Act 2023. Foreign parents present a passport copy instead.
Aadhaar or identity proof of the informant Required: Aadhaar of the person reporting the birth (household head, hospital medical officer, notifier, or relative)Cost: Free The 2023 Amendment requires the informant's Aadhaar. Foreign informants present passport copy. Authorised notifiers include Anganwadi Workers, Auxiliary Nurse Midwives, Accredited Social Health Activists, and Headmasters of Government and Government-Aided Schools.
Address proof of household Required: Aadhaar card, voter ID, or recent utility bill establishing jurisdiction within the place of birthCost: Free Determines which local Registrar (corporation, municipality, panchayat, Primary Health Centre, or estate) has registration jurisdiction. State-specific.
Affidavit before a Notary Public (delayed registration 31 days to 1 year) Required: Notarised affidavit stating the birth fact and reason for late filingCost: Notary fee varies Required under Section 13(2) of the Registration of Births and Deaths Act 1969 for births reported between day 31 and one year after birth.
Magistrate order plus Non-Availability Certificate (delayed registration over 1 year) Required: Order by a District Magistrate, Sub-Divisional Magistrate, or authorised Executive Magistrate; plus Non-Availability Certificate from the local Registrar confirming no prior registration existsCost: Magistrate court filing fees vary by district; state-set late-registration fee under state rules Required under Section 13(3) of the Registration of Births and Deaths Act 1969. The Magistrate verifies the correctness of the birth before ordering registration.
ಫಾರಂ 1 Form 1 — Birth Report Required: Submitted by the hospital, head of household, or Village Accountant under Karnataka Rules 1999 r. 5 within 21 days of birthCost: Free For institutional births, the Medical Officer at the Sub Registration Unit (government PHC or CHC) files Form 1 and issues the certificate at the institution itself.
ಪೋಷಕರ ಗುರುತಿನ ಪತ್ರ ID proof of parents Required: Aadhaar of either parent (most common); voter ID also acceptedCost: Free District NIC pages such as tumkur.nic.in and bidar.nic.in list Aadhaar as the typical parent ID.
Address proof Required: Ration card, electricity bill, or Aadhaar of the resident parentCost: Free Required to establish jurisdiction for the relevant Hobli (rural) or ward (urban).
Hospital discharge slip or Medical Officer certificate Required: Issued by the hospital for institutional birthsCost: Free Per bidar.nic.in: required to corroborate the institutional birth record.
ಎಎನ್‌ಎಂ ವರದಿ ANM report Required: Report from the Auxiliary Nurse Midwife for births at a sub-centre or village hospitalCost: Free Per bidar.nic.in: applies to rural sub-centre births where the ANM is the attending health worker.
Head-of-home verification Required: Statement from the oldest adult or head of household for home birthsCost: Free Per bidar.nic.in: required when neither a hospital nor an ANM is involved.
Declaration Required: For late or new-registration submissions on Seva SindhuCost: Free The Seva Sindhu category page lists the declaration as part of the late or new-registration application bundle.

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