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Getting a Birth Certificate in Karnataka
Document Checklist
Aadhaar of both parents
Required: 12-digit Aadhaar number of both parents (Indian parents); passport copy for non-Indian or non-resident parents
Cost: Free
Required at birth registration for events occurring on or after 1 October 2023, under the Registration of Births and Deaths (Amendment) Act 2023. Foreign parents present a passport copy instead.
Aadhaar or identity proof of the informant
Required: Aadhaar of the person reporting the birth (household head, hospital medical officer, notifier, or relative)
Cost: Free
The 2023 Amendment requires the informant's Aadhaar. Foreign informants present passport copy. Authorised notifiers include Anganwadi Workers, Auxiliary Nurse Midwives, Accredited Social Health Activists, and Headmasters of Government and Government-Aided Schools.
Address proof of household
Required: Aadhaar card, voter ID, or recent utility bill establishing jurisdiction within the place of birth
Cost: Free
Determines which local Registrar (corporation, municipality, panchayat, Primary Health Centre, or estate) has registration jurisdiction. State-specific.
Affidavit before a Notary Public (delayed registration 31 days to 1 year)
Required: Notarised affidavit stating the birth fact and reason for late filing
Cost: Notary fee varies
Required under Section 13(2) of the Registration of Births and Deaths Act 1969 for births reported between day 31 and one year after birth.
Magistrate order plus Non-Availability Certificate (delayed registration over 1 year)
Required: Order by a District Magistrate, Sub-Divisional Magistrate, or authorised Executive Magistrate; plus Non-Availability Certificate from the local Registrar confirming no prior registration exists
Cost: Magistrate court filing fees vary by district; state-set late-registration fee under state rules
Required under Section 13(3) of the Registration of Births and Deaths Act 1969. The Magistrate verifies the correctness of the birth before ordering registration.
ಫಾರಂ 1
Form 1 — Birth Report
Required: Submitted by the hospital, head of household, or Village Accountant under Karnataka Rules 1999 r. 5 within 21 days of birth
Cost: Free
For institutional births, the Medical Officer at the Sub Registration Unit (government PHC or CHC) files Form 1 and issues the certificate at the institution itself.
ಪೋಷಕರ ಗುರುತಿನ ಪತ್ರ
ID proof of parents
Required: Aadhaar of either parent (most common); voter ID also accepted
Cost: Free
District NIC pages such as tumkur.nic.in and bidar.nic.in list Aadhaar as the typical parent ID.
Address proof
Required: Ration card, electricity bill, or Aadhaar of the resident parent
Cost: Free
Required to establish jurisdiction for the relevant Hobli (rural) or ward (urban).
Hospital discharge slip or Medical Officer certificate
Required: Issued by the hospital for institutional births
Cost: Free
Per bidar.nic.in: required to corroborate the institutional birth record.
ಎಎನ್ಎಂ ವರದಿ
ANM report
Required: Report from the Auxiliary Nurse Midwife for births at a sub-centre or village hospital
Cost: Free
Per bidar.nic.in: applies to rural sub-centre births where the ANM is the attending health worker.
Head-of-home verification
Required: Statement from the oldest adult or head of household for home births
Cost: Free
Per bidar.nic.in: required when neither a hospital nor an ANM is involved.
Declaration
Required: For late or new-registration submissions on Seva Sindhu
Cost: Free
The Seva Sindhu category page lists the declaration as part of the late or new-registration application bundle.
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