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Getting a Birth Certificate in Kerala
Document Checklist
Aadhaar of both parents
Required: 12-digit Aadhaar number of both parents (Indian parents); passport copy for non-Indian or non-resident parents
Cost: Free
Required at birth registration for events occurring on or after 1 October 2023, under the Registration of Births and Deaths (Amendment) Act 2023. Foreign parents present a passport copy instead.
Aadhaar or identity proof of the informant
Required: Aadhaar of the person reporting the birth (household head, hospital medical officer, notifier, or relative)
Cost: Free
The 2023 Amendment requires the informant's Aadhaar. Foreign informants present passport copy. Authorised notifiers include Anganwadi Workers, Auxiliary Nurse Midwives, Accredited Social Health Activists, and Headmasters of Government and Government-Aided Schools.
Address proof of household
Required: Aadhaar card, voter ID, or recent utility bill establishing jurisdiction within the place of birth
Cost: Free
Determines which local Registrar (corporation, municipality, panchayat, Primary Health Centre, or estate) has registration jurisdiction. State-specific.
Affidavit before a Notary Public (delayed registration 31 days to 1 year)
Required: Notarised affidavit stating the birth fact and reason for late filing
Cost: Notary fee varies
Required under Section 13(2) of the Registration of Births and Deaths Act 1969 for births reported between day 31 and one year after birth.
Magistrate order plus Non-Availability Certificate (delayed registration over 1 year)
Required: Order by a District Magistrate, Sub-Divisional Magistrate, or authorised Executive Magistrate; plus Non-Availability Certificate from the local Registrar confirming no prior registration exists
Cost: Magistrate court filing fees vary by district; state-set late-registration fee under state rules
Required under Section 13(3) of the Registration of Births and Deaths Act 1969. The Magistrate verifies the correctness of the birth before ordering registration.
ജനന അറിയിപ്പ് കുറിപ്പ്
Hospital discharge summary or birth-notification slip
When required: Institutional births. The medical officer in charge files the birth notification; parents present the slip when collecting the certificate.
Issued by: Hospital or maternity centre where the birth occurred
Domiciliary births do not produce this slip; the head of household reports the birth directly to the local registrar.
തിരിച്ചറിയൽ രേഖ
Self-attested ID proof of the informant
Accepted forms: Aadhaar, Election Photo Identity Card, or Driving Licence
When required: New registration intake at the local body counter
K-SMART certificate search and download does not enforce an Aadhaar gate. Aadhaar may be requested for new registration intake but is not statutorily mandatory.
Self-attested document supporting birth particulars
When required: Late registration in the 30-days-to-one-year window
Examples: Baptism record, hospital record, or school admission record
Required under § 13(2) of the Registration of Births and Deaths Act, 1969 to support District Registrar permission.
Order of a Judicial First-Class Magistrate
When required: Late registration beyond one year of the date of birth
Statutory anchor: Section 13(3) of the Registration of Births and Deaths Act, 1969
Kerala routes the application through the Revenue Divisional Officer after the magistrate order, as published on the LSGD Birth and Death Registration page.
Notarised affidavit by a parent or next-of-kin
When required: Supports the magistrate application for over-one-year late registrations under Kerala administrative practice
Issued by: Notary public
Practice varies by local body. Confirm the specific requirement with the Grama Panchayat, Municipality, or Municipal Corporation handling the application.
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