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Employment Pass (EP) Renewal in Malaysia
Document Checklist
Passport — full booklet copy
Where to get: The worker's home-country passport authority — the worker keeps the booklet and the employer scans every page
Required: All pages, with a minimum of six (6) empty pages and validity of more than twelve (12) months at the date of submission
If passport validity is below the 12-month floor, renew the passport at the relevant embassy or consulate first — Imigresen will not assess a renewal application against a near-expiry passport.
Passport-style photo
Where to get: Any photo studio that meets the ESD specification
Required: 3.5cm × 5.0cm, light blue background, 99 × 142 pixels, no editing
Match the ESD specification exactly — automatic uploads with off-spec dimensions or non-light-blue backgrounds get returned at submission.
Latest three (3) months' payslips
Where to get: Employer's payroll team
Required: Renewal-only — this document is not part of a first-time EP application checklist
The Guidebook tags this as a Renewal & Change of Employer ONLY document. Use the most recent three months ending closest to the submission date.
e-BE (resident) / e-M (non-resident)
Latest e-BE or e-M tax filing acknowledgement
Where to get: MyTax portal (HASiL / LHDN) — download after filing
Required: Acknowledgement receipt plus full pages, minimum 3 pages
Use the e-M form instead of e-BE if the worker has been physically present in Malaysia for fewer than 182 days in the relevant year of assessment.
Tax payment receipts (if any)
Where to get: Official LHDN receipt, online ByrHASiL transfer receipt, or bank slip with computer-generated verification
Required: Required only if the worker had any LHDN payment to settle in the assessment period
EA Form / EC Form
Latest EA Form (employer's annual statement to employee)
Where to get: Employer — issued for the previous year of assessment
Required: Renewal-only document
Personal Income Tax record
Where to get: LHDN — Annex B of the V6 Guidebook lists this verbatim as Renewal & Change of Employer ONLY
Required: All outstanding tax balances must be settled in full before submission
Renewed employment contract
Where to get: Employer drafts; the Inland Revenue Board of Malaysia (LHDN) stamps
Required: LHDN stamping must be within 3 months of the submission date
The position named on the employment contract must match the position in ESD Online, the job description, and any Support Letter or Approval Letter — verbatim.
Detailed job description
Where to get: Employer — printed or transcribed on company official letterhead
Required: Must reflect the same position named on the employment contract and ESD Online
Latest comprehensive resume
Where to get: Worker prepares
Required: Tagged as Renewal & Change of Employer ONLY in Annex B
Highest educational certificates
Where to get: Awarding institution — translation by Institut Terjemahan Buku Malaysia (ITBM), Persatuan Penterjemah Malaysia (PPM), or Dewan Bahasa dan Pustaka (DBP) if the certificate is not in English; Certified True Copy via the relevant Embassy, High Commission, Consulate, or company HR
Required: Translation plus Certified True Copy required for non-English certificates
Most renewals re-use the certificates already on file from the original EP application; new certified copies are only needed if the original record is lost or incomplete.
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